Programme

Registration 09:30 hrs.

Registration possibility participants + Coffee & Tea

Opening 10:00 hrs

Conference opening

You are being welcomed on the E-Invoicing Summit by Ben Smeets, Director General a.i. Digital Transformation at FPS BOSA and Fransesca Vanthielen actress, presenter, broadcaster and conference chair of the summit.

Keynote 10:15 hrs

E-Invoicing: from a boring obligation to an exciting, disruptive innovation

e-invoicing has been around for decades. Yet, despite its compelling business case, its take-up keeps suffering from delays, and its reputation is not at its best. However, e-invoicing is the most promising application of a fundamental paradigm shift in the IT world, driving us towards the frictionless integration that will underlie the upcoming web 3.0. Serge is going to introduce us to this vision of the future, what our governments are doing to help it take up, how the IT industry will make it happen, … and what you could and should do to support it.

Interactive session 10:40 hrs

The maturity level of the e-invoicing market

In this interactive session, we will explore the maturity level of e-invoicing in Belgium in an interactive way. We see data management, data quality, data governance,…  became important challenges. This session is meant to provide the audience a view on the challenges companies face with the adoption of e-invoicing in their organisation. By voting on propositions we will discover where the possible challenges lie and what we can do as a collective to stimulate the adoption of e-invoicing. This session is moderated by the conference chair and there will be room for discussion.  By using an opinion poll, the attendees can react on this information and share their insights.

Morningbreak 11:05 hrs

Opportunity for networking and 1-to-1 meetings at the network area

Break-out session 1A 11:45 hrs

The E-invoicing journey 2019-2025

The global market is forecast to encompass 550 billion invoices annually. It is expected to quadruple in size by 2035. In 2019, only around 55 billion invoices are exchanged on a paperless basis. Industry experts estimate that the size of the global e-invoicing and enablement market in 2019 amounts to EUR 4.3 billion, and that it will reach approximately EUR 18 billion in 2025.

A powerful market transition is taking place in our industry. This period of movement from one stage to another creates new opportunities for innovative and forward-thinking companies, which are ready to take advantage of this shift.

Break-out session 1B 11:45 hrs

Standardization & optimization of Global AR e-invoicing at Agfa-Gevaert nv

With governments around the world revising tax systems and preparing to implement new e-Invoicing solutions, Agfa-Gevaert, a multinational corporation seizes the opportunity to gradually standardize & optimize its global AR e-invoicing flow. A project team of technical and legal experts spanning the fields of global compliance, systems integration, mapping, invoice delivery and archiving are working together to fully digitalize Agfa’s AR invoicing flow. 

Break-out session 2A 12:15 hrs

Terumo & EDICOM: E-Invoicing and EDI in healthcare, a practical Business case

For a few years now, the EU directive on e-Invoicing (2014/55/EU) is in place, forcing public institutions to process e-Invoices in a harmonized way. Although the directive paves the way for more harmonisation in the field of e-invoicing there are still many differences in the way countries implement these European rules, posing challenges to suppliers that deal with the public sector in various European countries. Although companies need to comply with the various e-Invoicing requirements in Europe, at the same time they should use the benefits of e-Invoicing and EDI to improve the organization. In the EDICOM business case with Terumo, an international healthcare supplier we will share how we worked with Terumo to comply with various e-Invoicing requirements in Europe and how, by implementing e-invoicing and EDI in various countries, we optimized various business processes.   

Break-out session 2B 12:15 hrs

From paper statements to ‘touchless invoice processing’

In a live demo Leonard Peters will demonstrate the possibilities of the new Proactis E-Invoicing Portal, which supports the processing of UBL-invoices and is also a PEPPOL access point. What does the process of e-invoicing entail? And which opportunities does the implementation of e-invoicing offer to the optimisation of the entire procurement- and invoice processing operation? Join us during this live demonstration.

Lunchbreak 12:40 hrs

Opportunity for networking and 1-to-1 meetings at the network area

Keynote 13:55 hrs

“100% e-Invoicing” both inbound and outbound: it can be done. And there are plenty of good reasons to aim for it

In 2011 MSC Belgium decided to revamp all invoicing processes to tackle the growing paper mountain. We chose UBL as the internal pivotal format. 100% of our customer invoices are now available in XML format (PDF and paper are available on request). And all paper and PDF supplier invoices are ‘enriched’ into UBL invoices before they enter our financial systems. This was a very ambitious program, definitely not for everyone, but the design principles and the benefits, both practical and strategic, will inspire every midsize to large company.

Keynote 14:20 hrs

Invoicing: how do things look at the receiving end

The case of employee related spend 

In an ideal world a company would receive 100% of true e-invoices through a central channel. In reality, a large proportion of invoices are still in paper or a pseudo electronic format such as pdf. Furthermore, on average 10% of operational spend gets captured by employees (not from Procurement). This number of invoices or receipts is proportionally high, the amounts – on the other hand - are often ridiculously low. To make things worse, a company must rely on these employees (or their assistants) to capture this spend correctly. What can be done to improve this process?

 

Break-out session 3A 14:50 hrs

Digital transformation at KPMG Belgium

KPMG Belgium has been working on the digital transformation of finance for some time. The objective is a future-proof, streamlined and paperless process. Unfortunately, that did not work with the old invoice processing system that was end-of-life, so they started looking for a new system. Kim Vanoppré, ERP Manager, and Koen Janssens, CFO at KPMG Central Services, explain how the consulting firm reaps the benefits of a modern automation system and talk about the onboarding process of suppliers.

KPMG International’s Trademarks are the sole property of KPMG International and their use here does not imply auditing by or endorsement of KPMG International or any of its member firms.

Brought to you by Basware & iCreative

Break-out session 3B 14:50 hrs

Boost your procurement. The digital innovation journey at the Federal government

Overview of the digital innovation initiatives at the Federal government; from implementing a backend ERP system, to sending out electronic purchase orders and automatically process incoming e invoices (“touchless invoice”)

Break-out session 4A 15:20 hrs

True electronic invoicing and customer communication you can really trust

The European Directive 2014/55/EU is seen as an important driver for the adoption of e-invoicing. Now that the acceptance of electronic invoicing is growing, quality of service becomes even more important. Using a single point of access that supports multiple communication channels, ensuring full VAT compliance, regardless of the country you operate in, giving you not only a local but also a global reach, will help you serve your customers in the best possible way.
Doing Business should be easy.

Building a global, open and state of the art network, offering a wide range of services to support your operations is not easy. It’s a demanding task, serving many stakeholders, staying up to date with global rules and regulations, keeping up with new technologies, enabling ease of use, high availability and supporting all sorts of message types and documents.

Let’s talk about what makes doing Business easy.

Break-out session 4B 15:20 hrs

Reinventing Finance Departments

Finance departments are currently reinventing themselves, and are transforming into a role of business partner supporting the entire organization. The adoption of e-invoicing is one aspect that simplifies the processing and creates possibilities to make the transformation. However, onboarding the different government mandates across Europe and the multitude of e-invoicing formats can be quite challenging to manage. How can intelligent finance process automation help your company and your department to work more efficiently? How can new technologies like Artificial intelligence and Smart Robots support your people in taking the next step in the transformation of your organization? Answers to these questions and more in our break out session.

Break-out session 5B 15:50 hrs

How De Lijn went full force on e-invoicing

De Lijn transformed it’s Purchase To Pay process by implementing e-invoices as the standard invoicing method. Today, more than 90% of all invoices are received as a proper e-invoice via Mercurius. This shift has considerably decreased throughput time and operation costs, and makes De Lijn an e-invoicing best practice in Belgium.

Break-out session 5C 15:50 hrs

How did Colruyt Group implement UBL e-invoicing?

Colruyt Group will share her experiences with implementing the e-invoicing UBL format in Retail sector.A journey of success stories of the past and issues from the present. How the issues are addressed within the organisation and what steps will be taken in the future to make Colruyt Group an e-invoicing best practice in Belgium.

Afternoon break 16:15 hrs

Opportunity for networking and 1-to-1 meetings at the network area

Keynote 16:55 hrs

E-Invoicing, one of the building blocks in the digital transformation of your company

Companies that apply digitisation cleverly, have many opportunities to work more efficiently and create added value for the customer, thus strengthening their competitive position. Digital technologies can also enable new applications and business models. But it is not an easy task to map out your digital transformation journey. This talk brings structure to the abundance of possibilities, highlights different possible paths and discusses the role that e-invoicing can play. 

Keynote 17:20 hrs

Why is it so difficult to achieve 100% e-invoicing?

Proximus has started its e-invoicing journey 5 years ago. Discover why we decided to start and what is the status of this program. Why is it so difficult to achieve 100% e-invoicing? What are the alternatives for the future? Come and have an insight of one of the largest invoices sender in Belgium.

Closing keynote 17:45 hrs

Closing keynote by Nathanaël Ackerman

Wrap up 18:10 hrs

Wrap up by de conference chairwoman with (walking) networking Dinner